Borrowing Materials

Service Description

Borrowing Services

Current Rice faculty, staff & students, Friends of Fondren Library members, retired staff, and faculty emeritus with active Rice NetIDs may borrow items owned by Fondren Library using their Rice ID or a government-issued photo ID and verification of identity at the circulation desk.

Fines/Overdue Fees

Fondren charges overdue fines for study room keys, technology checked out from circulation such as chargers or a computer mouse, and recalled items. You can review what fees you have, as well as any overdue items checked out to you, by signing into your library account on the Fondren homepage.

Overdue Notices

  • Users will receive three email notifications once an item becomes overdue -- ensure your email is up to date on your library account and in Esther.

How to Pay

  • Pay fines by cash or check at the Fondren circulation desk any time we are open.
  • After 4-6 weeks, all student charges are sent to the Cashier's Office. 
  • Library accounts remain blocked until all fees are paid or sent to the Cashier's office.

Guidelines and Information

  • Fines of $5.00 or more will prevent online renewals and self-checkouts.
  • Students with unpaid fines that have been sent to the Cashier's Office will have a hold on their accounts.
  • Staff with unpaid bills may have their balances deducted from their final paycheck.
  • Faculty must clear their account and return all materials before leaving the university.
  • Overdue items can not be renewed online.

Lost Items and Replacement Fees

Overdue items will be billed as “Lost” after 90 days and three overdue email notifications have been emailed. Library accounts also become blocked at this time.  Each bill includes a  replacement charge for the item, and any other applicable fines/overdue fees, such as fines for recalled materials.

Replacement Fees

  • Lost item replacement costs are determined by the call number and other factors, such as the number of components and availability.
  • The replacement charge can only be refunded in the first 4-6 weeks after the bill is emailed to the account on file with Fondren and Rice. After that time period, the charge is transferred to the Cashier's Office and cannot be refunded by Fondren Library.

How to Pay

  • Pay fines and fees by cash or check at the Fondren circulation desk any time we are open.
  • After 4-6 weeks, all student charges are sent to the Cashier's Office. Once the charges are sent to the Cashier's Office, please contact them with any questions or concerns.

Replacing a Lost or Damaged Item

  • Users who want to supply a replacement copy of a lost or damaged item should contact circulation staff for guidance on providing an acceptable replacement copy

Extenuating Circumstances

Did something unfortunate happen to Fondren Library materials checked out to you, such as water damage in a Houston rainstorm or theft from a vehicle? Please contact us as soon as possible.

Loan Periods

Patron Type

Undergraduate

Graduate

Staff

Faculty

Rice Academic Visitors, Temporary Staff, Family

Houston Community Members*

Friends of Fondren Library

Overdue Fines

Grace Period

Concurrent loans

500

500

500

500

15

15

4

-

-

Maximum loan period with renewals

280 days

3 years

3 years

5 years

56 days

56 days

56 days

-

-

Books

28 days

May 2

May 2

May 2

28 days

28 days

28 days

-

10 days

Leisure Reading, Audiobooks

28 days

28 days

28 days

28 days

28 days

28 days

28 days

-

10 days

CDs

28 days

28 days

28 days

28 days

28 days

28 days

28 days

-

10 days

DVDs

7 days

7 days

7 days

7 days

7 days

7 days

7 days

-

10 days

Bound periodicals

28 days***

28 days***

28 days***

28 days***

28 days***

28 days***

28 days***

-

10 days

Circulation Equipment

4 hours

4 hours

4 hours

4 hours

4 hours

4 hours

4 hours

$0.50/hour

30 minutes

Study Rooms

4 hours

4 hours

4 hours

4 hours

4 hours

-

-

$5/hour

30 minutes

DMC Equipment

7 days

7 days

7 days

7 days

-

-

-

-

-

DMC Studios

4 hours

4 hours

4 hours

4 hours

-

-

-

-

-

*With institutional affiliation, reciprocal borrowing agreement

**Fines on recalled items are $1.00/day

***Contact us with a Reference question to request extensions

Even if you're not affiliated with Rice University directly, you can still borrow items from Fondren Library. Visit our Community Borrowers page to see if you are eligible to borrow items through these local institutions.

Confidentiality of Library Records

Protecting the rights of library users to view and read materials without fear of intrusion, intimidation or reprisal is a value recognized by the American Library Association in Item III. of its Code of Ethics which provides:

III. We protect each library user's right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted.

To safeguard the privacy of individuals in their use of the library, Fondren Library maintains the confidentiality of library records. Student records, including library borrowing records, are additionally protected by federal privacy laws.

The patron and circulation records of Fondren Library are confidential. Patron records include any information the library requires users (faculty or staff members, students, alumni, or other borrowers) to provide in order to become eligible to access or borrow materials. Such information includes addresses, telephone numbers, and campus ID numbers. Circulation records include information that identifies materials borrowed by library patrons and fine or billing records.

No library employee shall reveal the identity of a borrower to any requestor.

Except in accordance with a proper judicial order and with permission of the University Librarian, Library Director, or University General Counsel's Office, no person shall make known in any manner any information contained in such records listed above. In the absence of such judicial orders or permission, those to whom the information will be denied include, but are not limited to, faculty, staff (including library staff except in the pursuit of their assigned duties), parents, students, campus security, law enforcement personnel, and military personnel.

Library staff should refer all requests for records information to the appropriate Department Manager or to the Library Director. Those offices will contact the University General Counsel's Office.

In addition to the records described above, access records are those data concerning entry to the library collected via turnstiles or door card readers, or login sheets. These records are maintained by the Rice University Police Office. Requests for access to this data should be made to the Library Director.